Administrator / Document Controller

Rullion is looking to recruit for the following role for one of our global leading Energy clients within their Gas Services Procurement Division

• Administrator/Document Controller
• ASAP Start
• 6 months initially
• Inside IR35
• 20 Per hour (Negotiable depending on experience)
• Hybrid Model
• Newcastle Upon Tyne

Job Role

• File and maintain material certificates, document packs, MITPs, weld maps, and associated documentation.
• Circulate supplier documentation to internal stakeholders for review and approval.
• Track and expedite the full process of supplier documentation through to final approval.
• Coordinate with the projects team to ensure timely documentation flow and compliance with project requirements.
• Maintain accurate records and logs of documentation status and approvals.
• Utilize document management systems (e.g., SharePoint, EDMS) to manage workflows and approvals.
• Support continuous improvement initiatives for documentation processes and systems.
• Communicate proactively with suppliers and internal teams to resolve documentation issues quickly.

• Strong organisational and record-keeping skills.
• Excellent communication, collaboration, and stakeholder management abilities.
• Proficient in Microsoft Office and document management systems (SharePoint, EDMS).
• Attention to detail and ability to manage multiple priorities under pressure.
• Understanding of ISO Management Systems and quality assurance processes.
• Proactive approach with initiative to improve processes and support project success.

• Previous experience in administration or document control roles.
• Knowledge of material certification and project documentation processes desirable.
• Experience working with project teams and suppliers advantageous.
• Familiarity with document management systems and QA checks preferred.
• Competent in IT packages such as Microsoft
• SAP Experience desireable but not essential
• Great communicator and good stakeholder communication / mangement skills
• Can work to own initiaitve

If available please submit CV and a member of the team will be in touch

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.