Administrative Assistant

Title: Administrative Assistant Job Type: Contract - 12 months
Contract Duration: 12 months
Start Date: ASAP
Rate: 20.27 - 22.50 per hour
Location: UK-wide
Working Arrangements: Full-time, hybrid / onsite depending on project requirements

We are seeking an organised and proactive Administrative Assistant to provide first-class administrative and organisational support across a busy project environment.

The successful candidate will play an important role in ensuring the smooth and efficient running of day-to-day operations by providing administrative assistance, maintaining accurate records, coordinating meetings and supporting effective communication across the wider team.

This is an excellent opportunity for someone with strong administrative skills who enjoys working in a varied and fast-paced environment.

• Provide general administrative support to ensure the effective day-to-day operation of the function.
• Maintain effective filing and document retrieval systems, ensuring relevant databases and records are kept up to date.
• Assist with processing expenses, arranging travel, car hire and accommodation where required.
• Coordinate meetings, including booking meeting rooms and organising refreshments.
• Provide word-processing support, including preparing and formatting memos, letters, technical reports, contracts, flow charts and tables.
• Undertake photocopying, scanning and general document management duties.
• Take messages and support effective communication across the team.
• Ensure administrative records and documentation are accurate, organised and maintained appropriately.
• Comply with Health, Safety, Environmental and Quality policies, procedures, work instructions and risk assessments.
• Support continuous improvement initiatives relating to health, safety, environmental and quality standards.
• Provide a professional, customer-focused service, undertaking duties within the scope of skills, knowledge and experience.
• Undertake emergency scheme duties when required.

The successful candidate will have:

• Previous experience in an administrative or office support role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Experience maintaining filing systems, databases and administrative records.
• Strong attention to detail and the ability to manage multiple tasks effectively.
• A proactive, flexible and customer-focused approach.
• The ability to work independently and as part of a wider team.
• A good understanding of confidentiality and professional workplace practices.
• Experience within construction, infrastructure, engineering or a project-based environment (desirable).

This is an excellent opportunity to develop your administrative career while supporting important projects across the UK. You will work alongside experienced professionals in a collaborative environment, gaining valuable experience and contributing to the successful delivery of day-to-day operations.

If you have strong administrative, organisational and communication skills and are looking for your next opportunity, we want to hear from you.

Interested in this position? Please click "Apply Now".

This vacancy is being advertised by Rullion Ltd.

Since 1978, Rullion has been securing exceptional candidates for a wide range of clients. Rullion is committed to diversity, inclusion and equal opportunities for all employees and applicants.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.