Administrator

Key Responsibilities:

• Managing and processing supplier invoices received through various channels, ensuring accurate allocation and approval workflows.
• Recording and uploading authorised invoices onto the property management system for payment processing.
• Assisting with the preparation and reconciliation of service charge accounts.
• Supporting the management of tenant accounts, including monitoring outstanding balances and debt recovery administration.
• Retrieving and maintaining utility billing information from supplier portals and online platforms.
• Coordinating annual insurance renewals, arranging payments and raising tenant recharges where applicable.
• Overseeing vacant property business rates administration and liaising with specialist mitigation providers.
• Acting as a point of contact for utility suppliers, arranging account closures, transfers and new occupier registrations.
• Managing utility consumption records, including obtaining and submitting meter readings.
• Processing utility recharges to occupiers and arranging payment of landlord liabilities for vacant premises.
• Liaising directly with utility companies and appointed brokers to secure competitive energy and utility contracts.
• Maintaining accurate property records and ensuring all administrative processes are completed efficiently and in line with client requirements.
• Providing general support to Property Managers to assist with the day-to-day management of commercial real estate assets.

This role would suit an organised and detail-oriented administrator with strong financial processing skills and an interest in commercial property management.

We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We're committed to protecting the privacy of all our candidates and clients, please visit and for our privacy policy.