Administration Assistant

We are seeking a proactive, organised, and reliable Part-Time Administration Assistant to join a professional and growing business operating across specialist engineering, infrastructure, and high-security environments.

This is a varied role, ideal for someone who enjoys working in a busy office environment and is confident managing a range of administrative tasks. You will provide essential day-to-day support to the wider team, helping to ensure office processes run efficiently and accurately.

The successful candidate will be organised, approachable, professional, and comfortable working independently while also supporting colleagues across different areas of the business.

Key Responsibilities for the Administrative Assistant:

• Provide general administrative support to the office and wider team.
• Answer and respond to telephone calls and email enquiries professionally.
• Prepare, format, and maintain documents, forms, letters, and reports.
• Update spreadsheets, databases, records, and internal systems accurately.
• Assist with filing, scanning, document control, and record keeping.
• Support meeting arrangements, diary coordination, and note-taking where required.
• Assist with ordering office supplies and maintaining general office organisation.
• Provide administrative support across HR, compliance, training, project, and finance functions.
• Liaise professionally with colleagues, suppliers, clients, and external contacts.
• Carry out other ad hoc administrative duties as required.

About You as the Administrative Assistant:

We are looking for someone who is:

• Highly organised and able to manage multiple tasks.
• Accurate and detail-oriented.
• Approachable, professional, and reliable.
• Confident communicating with people at all levels.
• Comfortable handling confidential information.
• Able to prioritise workloads and meet deadlines.
• A positive team player with a willingness to learn and support others.

Skills & Experience for the Administrative Assistant:

• Previous administration or office experience is desirable.
• Good working knowledge of Microsoft Office, including Word, Excel, Outlook, and Teams.
• Strong written and verbal communication skills.
• Good attention to detail and accuracy.
• Ability to work independently and as part of a wider team.
• A professional and positive attitude.

Working Pattern for the Administrative Assistant:

This is a part-time position working 25 hours per week. The exact working pattern can be discussed with the successful candidate, although agreed office-based hours.

By applying for this role, you agree to your CV being held securely and confidentially on our database for recruitment purposes. Your details will only be shared with clients following discussion with you. You may request the deletion or correction of your data, or opt out of our recruitment services, at any time by contacting Exact Sourcing.