Office Administrator

We are working with an innovative company that is experiencing an exciting period of growth. This is a fantastic opportunity to become part of a highly collaborative business where you will play a pivotal role in keeping the office running smoothly while providing support across HR, Facilities and IT. Based in Surrey, this is a varied, hands-on role where you will be at the heart of the business, ensuring an exceptional workplace experience for employees and visitors alike. If you're an organised, proactive administrator who enjoys taking ownership and thrives in a fast-paced environment, this could be the perfect opportunity.

Job Title: Office Administrator

Job Type: Permanent

Location: Surrey Office Based (Monday to Friday)

Salary: £30,000 - £35,000 (depending on experience)

Benefits: 25 days holiday plus bank holidays, discretionary bonus, pension, life assurance, private healthcare, income protection and Employee Assistance Programme

Reference No: 16129

Office Administrator About the Role

You will be reporting to the Head of People and Talent and will be responsible for the smooth day-to-day running of the office while providing administrative support across HR, Facilities, IT and the wider business.

This is a highly varied position that combines office management, administration and coordination, where you will act as the first point of contact for visitors, support employee onboarding, coordinate contractors and suppliers, whilst ensuring the workplace remains professional, organised and efficient at all times.

Office Administrator Responsibilities

• Manage the smooth day-to-day running of the office, including office supplies, post, couriers, contractors, maintenance and ensuring a professional, well-presented working environment.
• Act as the first point of contact for visitors and calls, coordinating meetings, catering, travel, events and general office logistics.
• Provide HR administrative support, including onboarding, offboarding, recruitment administration, maintaining employee records and completing Right to Work and security checks.
• Support Health & Safety, office compliance, IT coordination and equipment management, liaising with external providers where required.
• Provide administrative support to the senior leadership team while identifying opportunities to improve office processes and enhance the overall workplace experience.

Office Administrator Skills & Experience

• Previous experience in an Office Administrator, Office Coordinator or Business Support role.
• Excellent organisational skills with the ability to prioritise a varied workload and work independently.
• Proactive, hands-on and confident building relationships across the business.
• Strong communication skills, attention to detail and the ability to handle confidential information with discretion.
• Good working knowledge of Microsoft Office 365; previous HR administration, recruitment or facilities experience would be advantageous.
• Basic IT knowledge is desirable, and a full UK driving licence is essential.

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation. We do not discriminate on the grounds of any protected characteristics. Due to the high volume of applications we receive, we regret that we are unable to respond to every applicant. If you do not hear from one of our Consultants within five working days, please assume your application has been unsuccessful on this occasion.

Refer a Friend

If this role isn't quite right for you but you know someone who could be interested, refer them to us. You could receive a minimum of £100 in vouchers if we successfully place them into a permanent role, or £25 in vouchers for a temporary assignment (terms and conditions apply).