Buisness Support Coordinator - Part Time

Alexander Daniels are working with a small, fast-moving business, looking for someone to coordinate core operational, administrative and people-related activities. This role suits someone proactive, adaptable and comfortable managing a wide variety of tasks to keep the organisation running smoothly day to day. The position is fully office-based at our Head Office. The role currently requires around 20-25hrs.

• Oversee all facilities management to ensure the office operates effectively.

• Provide diary management and administrative support to the executive team.

• Manage annual audits/tests (fire safety, alarms, emergency lighting, PAT testing).

• Act as the main contact for office security systems.

• Manage supplier relationships and service contracts (cleaning, waste, equipment, alarms).

• Monitor office supplies and coordinate stock where required.

• Coordinate IT support contracts and manage software accounts.

• Arrange workspace, IT access, keys and lockers for new starters.

• Maintain and streamline onsite/offsite archive storage; promote paper-free working.

• Manage SharePoint to ensure easy access across the business.

• Organise travel and accommodation for staff.

• Coordinate team away days and social activities.

• Handle other office-related tasks as required.

• Support senior leaders with Health & Safety duties, including audits and follow-up actions.

• Ensure Display Screen Equipment assessments are completed.

• Manage requirements for employees driving for business purposes.

• Carry out additional H&S tasks as needed.

• Manage the organisation's three ISO certifications, including annual audits.

• Run monthly ISO compliance meetings.

• Maintain documentation and filing systems aligned with ISO standards.

• Work with teams to ensure documents meet ISO requirements.

• Manage monthly contractor and purchase order administration.

• Support hiring managers throughout the recruitment process.

• Prepare job descriptions and liaise with recruitment agencies.

• Screen CVs and coordinate interviews and assessments.

• Manage onboarding, including payroll liaison and IT setup.

• Conduct day-one inductions.

• Prepare HR documentation (probation, general HR letters, pay/bonus info).

• Assist with visa-related administration.

• Book training and maintain training records.

• Support the CEO with people-related matters when required.

• Work with the CEO and Finance team on timely renewal of all insurance policies.

• Maintain insurance registers and file policy documentation.

• Liaise with insurance brokers on claims, involving Finance for larger cases.

• 3-5 years' experience in a similar role

• Maths and English GCSEs (minimum)

• Strong Microsoft 365 skills, especially Word and Outlook

• Experience in recruitment and interviewing

• Excellent organisational and communication skills

• High integrity and ability to handle confidential information

• Calm under pressure and able to multitask

• Strong technical capability

• Proactive, resilient, flexible, empathetic and patient