Graduate PA

The role of the PA is to provide administrative support to the senior members of the practice, and teams and wider support teams as required. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion and confidentiality.

• Manage diaries using initiative to make considered judgements when juggling multiple demands/changing priorities
• Act as the internal and external first point of contact for Senior Partners, gatekeeping as required
• Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of the Senior Partners, diverting correspondence to other staff where appropriate and replying on behalf of or researching, preparing information and drafting replies on behalf of the studio heads/deputy studio heads
• Anticipate and initiate follow up correspondence after meetings and events
• Co-ordinate and attend weekly meetings agenda preparation follow up notes assist with follow up as required
• Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material
• Provide administrative support including management of expenses and filing, typing and editing documents
• Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required
• Undertake research as requested/directed by the Senior Executive Partner
• Suggest and implement new initiatives to support the development of the role as required
• Maintain open and effective working relationships with senior management and colleagues
• Regular liaison with other departments to ensure housekeeping policy and general office standards are maintained
• Flexibility and cover as required
• Ensure that all tasks/duties are carried out in accordance with procedures and standards as stated in the Administration Guide
• Undertake other ad hoc duties as required at the direction of the HoA
• Be available as a point of contact for queries within and regarding the Administration team
• Undertake general office administration duties as required
• Contribute, or otherwise assist, as required

Qualities and skills required

• Able to demonstrate proficiency in the responsibilities of the role
• Legally able to work in the country in which the position is based
• Demonstrated experience of complex diary and travel management