Executive Assistant (Part Time)

Big Global Tech Company

Location: Paddington, London
Contract: 18?month PAYE
Hours: Part Time

We are seeking an experienced, highly organised Executive Assistant to provide operational and administrative support to a dynamic UK?based team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities independently, and brings strong attention to detail and excellent communication skills.

• Provide day?to?day administrative assistance to leadership and wider team members.
• Manage team logistics, coordination needs, and general operational workflows.
• Serve as a central contact point for internal communications and team updates.

• Oversee complex diary scheduling, ensuring efficient coordination across time zones and stakeholders.
• Organise meeting rooms, shared workspaces, and on?site arrangements as required.

• Coordinate all aspects of new starter onboarding, including documentation, equipment setup, and team introductions.
• Manage offboarding processes, ensuring a smooth and compliant transition.

• Plan and deliver team events, workshops, and off sites.
• Handle logistics, vendor engagement, catering, and on-the-day event support.

• Monitor and track team budgets, expenses, and cost allocations.
• Support purchase processes, invoice tracking, and alignment with financial controls.

• Previous experience in an Executive Assistant, Business Administrator, or comparable support role.
• Strong organisational and multitasking capabilities with the ability to handle competing deadlines.
• Excellent written and verbal communication skills.
• Skilled in problem-solving, proactive planning, and working independently.
• Comfortable collaborating across diverse teams and functions.
• High level of professionalism, discretion, and confidentiality.

An adaptable, self?driven individual who enjoys supporting others, anticipates needs before they arise, and continuously seeks ways to improve team operations and efficiency.