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Contract Support Administrator

Posted: 03/03/26
Recruiter:CBW Staffing Solutions
Reference:3078418475
Type:Permanent
Salary:£27,000 - £30,000 Annual
Location:Glasgow
Description: Contract Support Administrator - Glasgow City Center - Salary up to 30,000 DOE

CBW are looking for a Contract Support Administrator to work with a leading facilities company based in the City Center of Glasgow. Your main duties consist of supporting the Commercial Team with financial administration, contract administration, and day-to-day operational support. This role is ideal for someone with strong organisational skills and experience in a commercial or financial environment.

Key Responsibilities:

  • Liaising between internal teams and client helpdesk's for updates and closure of nationwide planned and reactive tasks.
  • Providing information to account/ contract manager and client teams for regular reporting.
  • Organising accommodations and site permits.
  • Maintaining client portals, ensuring certification and paperwork is received and uploaded.
  • Assisting account/contracts manager with production of quotations.
  • Ordering of materials, equipment, and stock control.
  • Liaising with internal planning team for scheduling and booking of engineers.
  • Support the team with day-to-day administrative tasks, handling documentation, correspondence, and general enquiries.
  • Liaise with suppliers to resolve billing issues and assist with financial administration.
  • Apply schedules to generate pricing for reactive works and small project quotations.
  • Compile and submit client applications and reports in accordance with contractual guidelines.
  • Check and validate all financial submissions to ensure accuracy and compliance.
  • Review and approve purchase orders and invoices from subcontractors.
  • Work closely with Engineering teams and Helpdesk Administrators to maintain effective service delivery.
  • Create purchase order requests and record goods received.
  • Produce monthly client invoices and ensure financial records are kept up to date.
Person Specification:

  • Strong administrative and organisational skills.
  • Excellent communication and customer service abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software.
  • Ability to manage multiple tasks and prioritise workload effectively.
  • Experience in working within a Facilities Management environment (preferred).
  • Previous experience in an administrative role, ideally within FM or a similar environment (Essential).
  • Familiarity with FM operations, property management, or building maintenance (advantageous).
  • Strong IT skills and experience working with databases and reporting systems.
Salary & Benefits:

  • Salary up to 30,000 DOE
  • 25 days annual leave plus bank holidays.
  • Generous workplace pension scheme.
  • Training, development & progression opportunities.
  • Monday to Friday 8am - 5pm office based.

Recruiting now

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