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Personal Assistant

Posted: 11/02/26
Recruiter:Certain Advantage
Reference:3070132746
Type:Contract
Salary:£17 - £20 Hourly
Location:Paddington, UK
Description:
Job Title: Personal Assistant
Contract Length: 12 months (Possibility for extension)
Location: Paddington, London fully on-site

Key Responsibilities:
  • Personal and admins assistant for an Engineering Corporate Stakeholders
  • Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint).
  • Assisting with diary/calendar management.
  • Scheduling meetings and arranging travel through the corporate Amex system.
  • Processing team expenses through Concur system.
  • Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages
  • HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system.
  • Reporting faults to IT and acting as liaison.
  • Compliance admins support
  • Information point for company policies (travel, expenses, entertainment).
  • Maintaining document management systems (office related)
  • Training new and existing staff on systems (as required).
  • Booking external training courses and managing related subscriptions/invoices.
  • Providing support and cover for other office staff.
  • Critical Skills and knowledge required:
  • Ability to work on own initiative with minimal supervision.
  • Able to prioritise and organize own workload to be able to deliver against deadlines.
  • Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications.
  • Polite, professional, customer-orientated manner.
  • Ability to represent the department to internal and external clients.
  • Excellent English communication skills (both written and verbal).
  • Excellent interpersonal skills to be able to liaise effectively at all levels.

Qualifications and education:
Minimum Maths and English at GCSE or equivalent.
Preferably educational experience beyond A-level or equivalent.

Experience required:
Demonstrable experience working in a similar role with an administrative focus.
Experience of organising and providing administrative assistance in an office environment and managing a small office.

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