Office Administrator

Office Administrator

We are seeking a proactive and organised Office Administrator to be the backbone of our busy Yaxley office operations. In this vital, full-time role, you will ensure the smooth day-to-day running of the business. You will be instrumental in managing core administrative functions, including processing invoices, generating reports, and coordinating deliveries, directly contributing to our overall commercial and operational efficiency.

Responsibilities:

• Work with invoices and invoicing software to raise, process, and track invoices/sales orders accurately.
• Processing credit card expenses.
• Coordinate deliveries with suppliers, subcontractors, and site teams
• Proficiency in the end-to-end process, from identifying needs and issuing Purchase Orders to verifying deliveries and managing final payments.
• Compile weekly and monthly timesheets for internal reporting and payroll processing
• Generate management reports using Excel and other Microsoft applications
• Maintain accurate records and well-organised digital and paper filing systems
• Support general office duties including (but not limited to) answering calls, managing emails, and document preparation
• Assist the management team with ad-hoc administrative and reporting tasks as required

Skills

• Minimum of 2 years experience in an administrative role, preferably within construction or fabrication environment but not essential.
• Previous exposure to invoicing and accounting software
• Strong working knowledge of Microsoft Excel and other Microsoft Office products.
• High level of attention to detail and accuracy when handling financial and administrative data
• Good organisational and time-management skills with the ability to prioritise workload effectively and proactively
• Clear and professional communication skills, both written and verbal

Qualifications

• NVQ Level 2 Business & Administration (or equivalent)

Why join us

If you thrive in a fast-paced, hands-on environment and enjoy keeping things running like clockwork, this role is for you!
We will provide you with training, guidance and professional development throughout your employment.