Administrative Coordinator

Administrative Coordinator

Location: Chichester
Contract Duration: 2 years
Start Date: January - February
Working Hours:

• Full-time, 35 hours per week (8:00am - 4:00pm, 1-hour break)
• Some work-from-home flexibility
  Pay rate: 14.29 - 14.84

Role Purpose

We are looking for a dependable and highly organised Administrative Coordinator to manage all administrative activities at our UK site and act as a key communication link with our headquarters in China. This role is essential in ensuring the smooth daily operation of the office, coordinating payroll processes, and supporting a small local team with administrative requirements.

Key Responsibilities

Administrative & Office Management

• Oversee all administrative tasks for the UK operation.
• Maintain office supplies and manage procurement of materials, consumables, and equipment.
• Ensure timely and accurate completion of required reports.
• Monitor and record local expenses.

Payroll & HR Administration

• Prepare and coordinate payroll-related documentation.
• Gather staff working hours weekly and monthly and submit them to HR and the company lawyer for final payroll processing.
• Support the setup of administrative procedures relating to the opening of a UK branch in London.

Communication & Coordination

• Act as the primary liaison between the UK site and the headquarters in China.
• Maintain clear and consistent communication with staff, engineers, management, HR, and legal teams via email.

Operational Support

• Liaise with suppliers, including sourcing materials such as metals when required.
• Coordinate with legal professionals as needed to support administrative workflows.

Reporting Structure

• Works closely with engineers and the administrative team at headquarters.

Requirements

Essential

• Proven administrative experience.
• Excellent written and spoken English.
• Strong organisational skills with the ability to multitask and prioritise.
• Confident working independently with minimal supervision.
• Based locally to Chichester.

Preferred

• Chinese language skills (advantageous but not essential).
• Experience working with international teams or in cross-cultural environments.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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