Personal Assistant

An established educational institution in Oxford is seeking an experienced Personal Assistant to provide high-level support to the Director and senior leadership team. This is a diverse, fast-paced role within a close-knit office, offering the opportunity to work in an internationally focused environment.

This role is a 12-month Fixed Term Contract, with a view to potentially transition to a permanent role.

Key Responsibilities:

• Managing complex diaries across multiple time zones
• Handling inboxes, calls and drafting correspondence
• Coordinating high-profile visits and welcoming VIP guests
• Organising events, meetings and travel (including visas and itineraries)
• Preparing briefings and meeting papers
• Minute-taking and general administrative support
• Liaising closely with colleagues and supporting ad hoc projects

About You:

• Significant PA/EA experience, ideally in an academic or similar setting
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication abilities
• Able to plan ahead, use initiative and maintain confidentiality
• Confident engaging with senior international stakeholders
• Proactive, adaptable and a collaborative team player
• Proficient in Microsoft Office

Additional Information:

• Full-time role, 37.5 hours per week, Monday to Friday
• Some flexibility required, including occasional evenings and weekends (with enhanced pay or TOIL)
• Attractive benefits including generous annual leave, pension scheme, on-site parking and term-time lunches

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