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Administrative Assistant

Posted: 30/10/26
Recruiter:Talentmark
Reference:3205707757
Type:Contract
Salary:£15 - £20 Hourly
Location:Fleet, Hampshire
Description: Talentmark are recruiting for an Administrative Assistant to join a company in the pharmaceutical industry on a contract basis for 12 months. This role is hybrid, based at two sites every week - 2 days in Basingstoke and 2 days in Bracknell, with 1 day per week working from home.

Company:
Our client is one of the largest pharmaceutical companies in the world. They focus on finding answers for some of the world's most urgent medical needs.

Salary:
15.12 - 20.16 per hour, PAYE
Rates are dependent upon experience.

Administrative Assistant Role:
  • Manage the diaries of four senior technology leaders, resolving conflicts and prioritising by business impact.
  • Book international and domestic travel, including flights, hotels and rail, with an eye on policy, cost and itinerary resilience.
  • Run end-to-end logistics for in-person meetings and visits, including visa invitation letters, accommodation, transfers, catering and meeting rooms.
  • Support town halls, team events and celebrations, and prepare agendas for monthly team meetings.
  • Handle purchase order requests, the monthly PO review and distribution list maintenance.
Your Background:
  • Proven experience as an executive assistant supporting multiple senior leaders at director level or above, with strong Outlook calendar management across time zones.
  • Experience booking complex international travel and organising multi-day events for global attendees.
  • Working knowledge of purchase-to-pay processes, ideally with Concur, Ariba or Workday (pharma or regulated environment experience a plus).
  • Excellent discretion with confidential information, and clear written and verbal communication.
  • Proactive, calm under pressure and self-directed, with a collaborative, adaptable approach and enthusiasm for AI and productivity tools.
Apply:
For more information, or to apply for this Administrative Assistant role, please contact the Key Accounts Team on (phone number removed) or email (url removed). Please quote reference 71576.

It is essential that applicants hold entitlement to work in the UK.

Please note: This role may be subject to a satisfactory basic Disclosure and Barring Service (DBS) check.

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