Executive Administrator

Brooklyn Flowers Crane is a small York-based charity consultancy looking for an experienced Executive Administrator to help set up and support a new charitable family foundation for our client.

The foundation will fund UK charities working with vulnerable people and communities such as people who are homeless, who have health needs or are refugees.

The Executive Administrator will report to the Executive Director, help build the new foundation and, we hope, play a role in its future too.

What you'll do

• Be a friendly, professional point of contact for the trustees and the charities the foundation works with
• Develop excellent shared admin systems and keep them in good order
• Coordinate board and committee meetings: papers, minutes and action logs
• Support grant administration: agreements, payment schedules, progress reports and records
• Keep a compliance calendar and register of interests
• Handle confidential information with complete discretion

About you

You'll be an experienced administrator, PA or similar, with great attention to detail, excellent communication skills and proven discretion.

Experience in the charity sector is welcome but not essential. You must have integrity, good judgement, self-awareness, adaptability, a "can do" attitude, and a real interest in the work we do.

Systems and software

Essential

• Microsoft 365: confident with Outlook (email and calendars), Word and Teams
• Excel: comfortable building and maintaining trackers, with sorting, filtering and simple formulas
• SharePoint or OneDrive: organising and managing shared folders

Desirable

• Xero, or similar accounting software, for looking up records and preparing payment information
• A CRM or grants database, such as Beacon or Salesforce
• Online forms or simple website editing

How we work

We work hard, hold ourselves to high standards and enjoy our work. We recognise the value that each of our team members brings. Your ideas will be welcome from day one The role is primarily home based and very flexible. As an essential part of our permanent team you will have some meetings and work days with the Executive Director in shared office space in York or Leeds (your choice) with potential occasional travel for meetings elsewhere in the UK.