Procurement Administrator

Sue Ross Recruitment are working on behalf of our client, a growing UK-wide service provider with an excellent reputation for delivering specialist solutions across multiple sectors, to recruit an experieced Procurement Administrator on a permanent basis.

We are looking for an organised, detail-oriented Procurement Administrator to support their busy Supply Chain team. Working closely with the Procurement Manager and wider team, you'll be responsible for supporting the purchasing process from quotation through to order placement and supplier administration. You'll help ensure goods and services are procured efficiently, supplier records remain accurate, and internal systems are updated and maintained. You'll also provide support across other business functions, including administration associated with the company vehicle fleet.

Key Responsibilities for the Procurement Administrator:

• Obtain quotations and pricing information from suppliers.
• Raise purchase orders and place orders with suppliers.
• Verify supplier order confirmations against purchase orders.
• Ensure procurement processes and approvals are followed correctly.
• Maintain supplier, product and pricing information within company systems.
• Keep procurement logs and records updated and accurate.
• Monitor plant hire reports and arrange off-hire activities where required.
• Support the administration of the company vehicle fleet.
• Coordinate vehicle insurance additions and removals.
• Handle incoming telephone calls and direct enquiries appropriately.
• Produce information and statistics for departmental reporting.
• Assist with customs documentation and related administrative processes.
• Provide general administrative support to the Procurement team.

Key Skills & Experience for the Procurement Administrator:

• Previous administration experience in a busy office environment.
• Strong Microsoft Office skills, including Outlook, Excel and Word.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to prioritise workload and meet deadlines.
• Professional communication and interpersonal skills.
• Self-motivated and able to work independently.
• A proactive and flexible approach to work.
• Willingness to learn new systems and processes.
• Experience within procurement, purchasing, supply chain or logistics.

• Experience using ERP or purchasing systems.
• Experience maintaining supplier records and processing purchase orders.

This is an excellent opportunity for someone who enjoys administration, problem-solving and working with both suppliers and internal teams. You'll play a key role in ensuring purchasing processes run efficiently, supplier information is maintained accurately, and the administrative functions of the department are delivered to a high standard. No two days are the same, making this an ideal role for someone who enjoys variety and takes pride in keeping things organised.

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.