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Purchasing Administrative Assistant

Posted: 28/10/26
Recruiter:Hales Group
Reference:3204940754
Type:Permanent
Salary:£16 Hourly
Location:Suffolk
Description: Purchasing Administrative Assistant
Bury St Edmunds
£30,000 per annum
Permanent
30-37.5 hours per week

We are recruiting for a Purchasing Administrative Assistant on behalf of our client, a well-established and growing organisation. This is a fantastic opportunity for a highly organised individual to join a busy team, supporting purchasing, supplier management, returns administration, and sales order processes while ensuring operational efficiency and excellent customer service.

Key Responsibilities:
  • Raise and process purchase orders in line with business requirements and approved requisitions.
  • Liaise with suppliers, chase order acknowledgements, and maintain accurate order information within internal systems.
  • Monitor outstanding deliveries and proactively follow up on delayed orders.
  • Maintain accurate purchasing data and system records.
  • Support the resolution of supplier discrepancies and ensure records are kept up to date.
  • Review and verify supplier invoices for accuracy.
  • Support supplier onboarding activities and purchasing administration.
  • Process customer returns and maintain accurate return records within the company system.
  • Act as a key point of contact for return-related enquiries and customer communications.
  • Raise and manage orders relating to product reworks and corrective actions.
  • Provide sales administration support, including processing order acknowledgements and checking sales orders for accuracy.
  • Assist with general administrative duties to support the wider purchasing and sales functions.

Requirements:
  • Previous experience within purchasing, procurement, supply chain, sales support, or administration.
  • Strong organisational skills with excellent attention to detail.
  • Confident communicator, able to build effective relationships with suppliers, customers, and colleagues.
  • Experience using ERP, MRP, or similar business systems.
  • Proficient in Microsoft Office, particularly Outlook and Excel.
  • Ability to manage multiple tasks and priorities in a fast-paced environment.
  • Proactive, reliable, and able to work both independently and as part of a team.
  • Strong data entry and administrative skills with a high level of accuracy.

Please apply today with your current CV or call our office for more information on (phone number removed).

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