Office Manager for a major offshore wind project The UK
Responsibilities
Support t Project Management Office (PMO), contributing to operational efficiency and coordination Act as the first point of contact for internal and external stakeholders, ensuring a professional and welcoming office environment Lead and manage all external office interfaces, including contractors, IT providers, security, landlord, cleaning services, facilities, and utilities Oversee office lease agreements and supplier contracts, ensuring compliance with budget and contractual obligations Manage invoice approvals and maintain an accurate office budget tracker Ensure full compliance with relevant legislation and regulations (e.g., Health & Safety, fire safety), maintaining knowledge of site procedures Take ownership of office access control and security processes, including: o Developing and maintaining access control and visitor policies o Managing key fobs and visitor passes o Conducting office and building inductions o Liaising with building management Lead Health & Safety responsibilities, including: o Acting as Fire Warden and First Aider o Managing incident reporting (accidents, near misses, ill health) o Coordinating first aid training and liaising with HSE team Manage onboarding and offboarding processes, including: o Maintaining distribution lists and organisational charts o Coordinating IT access (e.g., SharePoint) o Delivering local inductions Oversee general office operations and administration, including: o Managing office space and desk allocation o Maintaining governance and holiday calendars o Coordinating office supplies, catering, and facilities o Booking and organizing staff events i.e Summer/ Xmas Parties /Team Building days. Provide dedicated administrative and coordination support to the Project Director and Deputy Director, ensuring effective prioritisation and time management Manage complex calendars, including scheduling meetings, resolving conflicts, and optimising executive availability Lead meeting and event coordination, including: o Organising senior leadership and stakeholder meetings o Booking meeting rooms, venues, and required facilities o Coordinating logistics for conferences and management events o Preparing agendas and supporting materials Take ownership of action tracking, ensuring: o Key decisions and actions from meetings are recorded o Follow-ups are monitored and completed within deadlines Act as a key liaison between leadership and internal/external stakeholders, ensuring clear and timely communication
Experience & Job Requirements
Experience of similar office manager roles previously
Interfaces / coordinates with Project team and external stakeholder
