| Description: |
We are recruiting an Office Manager for our client, a leading manufacturing and distribution company based in the Aldridge area.
You will provide efficient day-to-day management of the office while taking an active role in coordinating factory priorities and operational activity. Acting as as the Commercial Manager s deputy, you'll maintain oversight of work, follow up actions, support staff and help ensure the office and factory operate in a controlled, organised and efficient manner.
Office Manager
Aldridge
£38-40K + excellent company benefits
8.00am-4.30pm Monday to Friday
What You'll Get - Up to £40K salary
- 25 days annual leave + Bank Holidays
- Company pension scheme
- Private medical cover
Role & Responsibilities - Manage the day-to-day running of the office and support the coordination of factory activities, ensuring priorities are understood and completed efficiently.
- Act as the Commercial Manager s deputy for day-to-day operational matters, following up agreed actions and keeping work moving in their absence.
- Maintain visibility of factory workload, production priorities, customer orders, machine movements and operational issues, providing clear updates to the Commercial Manager.
- Liaise closely with Production, Engineering, Purchasing, Sales and Service to coordinate priorities, resolve administrative delays and escalate operational issues.
- Attend the factory regularly, checking progress against agreed priorities and ensuring actions, paperwork, parts requirements and completion dates are followed up.
- Coordinate incoming calls, correspondence, visitors, post and general enquiries, directing matters to the appropriate person or department.
- Maintain accurate company records, filing systems, shared documents, production information and administrative trackers in line with company procedures.
- Prepare and process routine business documents, reports, purchase orders, invoices and other administrative and factory information as required.
- Support HR, quality, health and safety and ISO-related administration, including training records, controlled documents, absence records and audit evidence.
- Monitor key office and factory deadlines, provide reminders and updates, maintain confidentiality and escalate anything that could affect customers, production, safety or delivery.
Requirements - Previous experience in a busy, fast paced office management role
- Organised individual with experience in coaching and managing staff
- Able to work effectively in a fast paced, reactive environment
- Experience in a hire/ engineering related industry would be beneficial but isn t essential
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