Payroll and Administration Assistant

Payroll & Administration Assistant

We are looking for an organised and reliable Accounts & Administration Assistant to join the team on a part-time basis (4hrs a day, Mon-Fri), covering maternity leave.

The role will involve providing accounts and administrative support, ensuring timesheets, invoices and financial records are processed accurately and kept up to date.

Key Responsibilities

• Enter and verify engineers' timesheets and job reports.
• Process purchase card receipts and code transactions on the online banking system.
• Calculate and check overtime hours before submission to Payroll.
• Liaise with Contract Managers and Supervisors to investigate and resolve invoicing queries.
• Prepare and issue monthly invoices to customers via email and customer systems.
• Maintain accurate accounting records and ensure all supporting documentation is available.
• Chase outstanding reports, invoices and supporting paperwork from engineers, subcontractors and suppliers.
• Upload statutory compliance certificates and documentation to client portals and compliance trackers.
• Process contract renewals, variations and other contractual requests, ensuring records are kept up to date.
• Provide general administrative support and assist with other duties as required.

About You

• Previous experience in an accounts, finance or administrative role.
• Good attention to detail and strong organisational skills.
• Confident using computer systems and maintaining accurate records.
• Good communication skills and the ability to liaise with colleagues, customers and suppliers.
• Able to manage workloads efficiently and work independently.

Additional Information

• Contract: Temporary maternity cover.
• DBS: Standard DBS required.

There is flexibility around working hours, with options such as 8am-12pm, 10am-2pm or 12pm-4pm. Other arrangements may also be considered.