Secretary / Administrator

I'm working with a well established leading law firm based in Bristol who is recruiting for a Secretary / PA to support the lawyers in the Regulatory Risk and Resolution team, working mainly with schools. This is a fantastic opportunity to work within a friendly and supportive team, legal secretarial experience would be advantageous but would also suit a good secretary and administrator.

Required skills, knowledge and experience.

• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.
• Packages used (some experience preferred): Intapp Open & Lexis One (file inception and accounting systems) & (document case management systems) Word, Excel, AI, Powerpoint, Bighand (dictation/transcription system), i-manage and mimecast.

Required skills.

The ability to:

• work effectively with other secretaries to provide cohesive support.
• support a team of lawyers, prioritise workloads and work to deadlines.
• develop strong relationships within the team and firm.
• communicate accurately and concisely with colleagues and clients both verbally and in writing.
• type quickly and accurately and collate, save and format documents.
• plan and organise own work and manage diaries of team.
• demonstrate flexibility and commitment

Key tasks.

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required, helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.

Please apply today for further details, this firm offers excellent benefits, career development and competitive salary.