Administration Assistant

An excellent opportunity has arisen for an experienced Administration Assistant to join a busy professional services team in York.

This is a varied role where you will provide essential administrative, reception and office support, helping to ensure the smooth day-to-day running of the office. You will be a key point of contact for clients, visitors and colleagues, so a professional and approachable manner is essential.

The Role

Reporting to the HR & Office Manager, you will support the wider business with a range of administrative, reception and facilities responsibilities.

Reception & Administration

Act as the first point of contact for clients and visitors.
Manage a busy reception area and multi-line telephone system.
Manage the storage and retrieval of files, deeds and Wills, ensuring accurate records are maintained.
Record the removal and return of files, deeds and Wills.
Scan and archive closed files and maintain accurate records.
Carry out general administrative duties including photocopying, scanning and document distribution.
Monitor and respond to web enquiries.

Office & Facilities

Ensure reception equipment is operational and report any maintenance issues.
Order and maintain stationery and office consumables.
Arrange couriers and deliveries, including urgent collections and deliveries where required.
Obtain quotes and place orders for office furniture.
Assist with general office maintenance and report any defects.
Prepare meeting rooms and arrange refreshments and catering.
Carry out weekly fire alarm testing.

Financial & Compliance

Manage receipts for cash and cheque payments received at reception.
Handle petty cash and banking duties.
Process credit and debit card payments and complete end-of-day reports.
Distribute payment receipts to relevant colleagues.
Organise swears and take certified copies of identification documents.

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly.