Administrator

Administrator (Minute taking)

Location: Kettering, NN16 0SW or Northampton NN1 1ED (work can be done remotely once trained)

Working Hours: 22 hours per week, 3 days per week with flexibility on start and finish times (either 8am-4pm, 8.30am-4.30pm or 9am-5pm)

Length: 3 months initially

Start Date: ASAP

This is a fantastic opportunity for a highly organised, detail-focused individual with strong listening and written skills to contribute to safeguarding processes in a flexible, mostly remote role.

About the role

You will play a key role in producing accurate, high-quality minutes from recordings of statutory meetings such as Child Protection Conferences and reviews.

With no requirement to travel between sites, your focus will be on efficiently listening to recordings and producing structured minutes using set templates.

The role requires emotional resilience, as the content discussed within meetings can be sensitive in nature.

Key responsibilities

• Listen to recorded statutory meetings
• Produce clear, accurate, and timely minutes using set templates
• Record key decisions, actions, and outcomes in line with safeguarding protocols
• Ensure documentation is completed to a high standard and submitted within deadlines
• Upload and manage records within internal systems (Liquidlogic)
• Work collaboratively with the wider minute-taking team and attend regular virtual catch-ups
• Maintain confidentiality and professionalism at all times

What we're looking for

Strong minute-taking or transcription experience

Excellent listening skills and attention to detail

Ability to produce clear, well-structured written documents

Comfortable working independently in a remote environment

Competent IT skills

Ability to manage workload and meet deadlines

Emotional resilience when dealing with sensitive subject matter

Experience within Children's Services or safeguarding environments (desirable)

Working arrangements & benefits

2-day onsite induction, with equipment provided for remote working

Weekly virtual team check-ins

Monthly team meeting (at One Angel Square, Northampton or William Knibb Meeting Suite, Kettering)

Flexible working days (3 days per week)