Contracts Administrator

Contracts Administrator (Part Time)

We are looking for an organised, proactive Contracts Administrator to join a busy roofing and construction team delivering refurbishment and re-roofing projects across occupied buildings.

Key Responsibilities

• Set up and maintain project files, documentation and records.
• Support pre-start meetings and project administration.
• Prepare Construction Phase Plans, H&S files and O&M manuals.
• Manage compliance, sub-contractor documentation, training and certifications.
• Place supplier and sub-contractor orders and monitor progress.
• Coordinate toolbox talks, site reports, hire reports and extensions.
• Support labour planning, resourcing and client communication.
• Organise department meetings, minutes and follow-up actions.
• Monitor PPE, H&S stock and general department requirements.
• Use AI tools to improve efficiency and manage documentation.

About You

• Highly organised, proactive and detail-focused.
• Excellent communication and time-management skills.
• Confident with Word, Excel and Outlook.
• Comfortable using AI tools such as Claude and learning new systems.
• Able to manage multiple projects and deadlines.
• Construction or contracts administration experience is desirable but not essential.
• Full, clean driving licence.

What We Offer

• Competitive salary and clear progression opportunities.
• 3 days a week (Ideally Mon-Wed-Fri) 9am -5pm
• Flexible working and pension contribution.
• 25 days' holiday plus bank holidays.
• Mentoring and hands-on experience across live commercial projects.
• Wellbeing, gym, retail discount and Cycle to Work benefits.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer