| Description: |
Executive Assistant - 2-Month Contract Location: South-West London - Hybrid (3 days office / 2 days home)
Contract: 2-month minimum, with potential to extend
Day Rate: £250-£300 per day via Umbrella company
Working Hours: 8:30am-5:30pm
Start Date: ASAP - applicants can have a maximum 1 weeks' notice Goodman Masson are delighted to be partnering with a leading global organisation to recruit an experienced Executive Assistant on an initial 2-month contract, with the potential for extension. This is an excellent opportunity for a highly organised and proactive EA to join a collaborative team of five EAs, supporting senior executives through a period of significant organisational transformation. The Role You will provide high-level executive support to the COO and CPO, taking ownership of complex diary management, international travel coordination and day-to-day executive administration. The role will suit an EA who is highly detail-focused, proactive and confident operating as a trusted and diplomatic gatekeeper for senior stakeholders. Key Responsibilities -
Calendar & Schedule Management - Manage complex, shifting calendars for both executives, proactively resolving conflicts and prioritizing time based on business impact
- Schedule and coordinate internal and external meetings, including cross-time-zone coordination
- Anticipate scheduling needs around offsites and Exec Team staff meeting
- Build relationships with other EAs/leadership teams to ensure smooth cross-departmental coordination
Meeting & Event Coordination - Organize and manage logistics for leadership meetings, offsites, and team events (venue, catering, AV, materials)
- Prepare agendas, capture action items/minutes, and follow up on outstanding items
Travel Management - Book and manage domestic/international travel itineraries, accommodations, and ground transport
- Handle last-minute changes and disruptions efficiently
- Prepare travel expense reports and reconcile receipts
- Maintain trackers/dashboards for key initiatives owned by the CPO and COO
Confidentiality & Judgment - Handle sensitive company, personnel, and strategic information with discretion
- Exercise sound judgment on prioritization and escalation without explicit direction
- Manage conflicting priorities between two executives with tact and diplomacy
Administrative & Office Support - Process expense reports, invoices, and reimbursements
About You We're looking for an experienced EA who can hit the ground running and immediately provide high-quality support. The three key qualities are: Exceptional attention to detail - you will spot the small things others might miss and proactively ensure nothing falls through the cracks. Proactive and "on the ball" - you will anticipate requirements, stay ahead of your executives and confidently manage competing priorities. Gravitas, integrity, discretion and executive presence - you'll have the gravitas to operate confidently with C-suite stakeholders and act as a trusted gatekeeper. Required Experience: - Extensive experience as an Executive Assistant supporting senior/C-suite executives.
- Strong diary management and international travel coordination experience.
- Experience working in a fast-paced, complex and collaborative environment.
- Excellent organisational and communication skills.
- The confidence and judgement to manage sensitive and confidential information.
- Strong minute-taking and broader executive administration skills.
- A collaborative approach and the ability to work effectively alongside other EAs and support functions.
- Immediate availability, with a maximum one-week notice period.
What's on Offer?  |
