Buying Administrator

Job Title: Buying Administrator

• Process purchase requests through the purchasing system and raise purchase orders as required.
• Source and liaise with suppliers, ensuring products meet required specifications.
• Select appropriate suppliers and manage the purchasing process through to completion.
• Build and maintain positive relationships with suppliers and internal stakeholders.
• Resolve supplier and customer-related issues in a professional and timely manner.
• Monitor stock levels of stationery, PPE, factory consumables, cleaning products, and welfare supplies.
• Conduct regular stock checks and utilise forecasts and stock management records to identify future requirements.
• Support the resolution of invoice queries and maintain accurate purchasing records.

• Previous experience in a purchasing, procurement, buying, or stock control administration role.
• Strong administrative and organisational skills.
• Experience raising purchase orders and managing supplier communications.
• Ability to monitor stock levels and maintain accurate records.
• Good working knowledge of Microsoft Excel.
• Strong problem-solving skills with the ability to resolve supplier and invoice queries.
• Effective communication skills for working with internal and external stakeholders.
• Ability to manage multiple priorities and maintain attention to detail.

• Experience within a manufacturing, production, logistics, or industrial environment.
• Knowledge of inventory management processes and stock forecasting.
• Experience using purchasing or procurement software systems.
• Understanding of PPE, consumables, or operational inventory purchasing.

• Reports to the Procurement Manager.
• Works closely with Stock Control, Finance, Logistics, and purchasing system users.
• Daily monitoring of stock levels within production and yard areas.
• Responsible for maintaining excellent supplier and stakeholder relationships.
• Involvement in housekeeping activities to maintain a clean and safe office and yard environment.