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Finance & Administration Assistant

Posted: 09/09/26
Recruiter:Hales Group
Reference:3172626967
Type:Temporary
Salary:£14 Hourly
Location:Eye, Suffolk
Description: Finance & Administration Assistant

Overview

An opportunity has arisen to join our client on temporary basis as an Finance & Administration Assistant. You will be providing administrative and occasional finance support across a variety of business functions.

The role will also involve regular interaction with the central accounts team within the wider Group. This position would suit a highly organised individual with excellent attention to detail, strong administrative skills and the ability to adapt to changing priorities in a fast-paced environment.

Location: Eye, Suffolk
Pay Rate: £14.00 per hour
Duration: Approx. 12th October - 12th November
Hours: 09:00 - 17:00 (30-minute lunch break)
Working Pattern: Hybrid working available (2 days office-based, 3 days remote) with flexibility where required

Key Responsibilities:
  • Oversee the inbox, distributing correspondence as required.
  • Conduct client credit checks and maintain accurate records.
  • Process and reconcile expenses for Senior Management and offshore personnel.
  • Coordinate meeting room bookings and office scheduling requirements.
  • Set up new suppliers within company systems.
  • Maintain and update operational tracking spreadsheets, including OFLO trackers.
  • Manage incoming and outgoing post, including scanning, distribution and project recharge tracking.
  • Manage project accruals and support finance-related processes.
  • Chase Senior Leadership Team members for billing approvals and sign-off.
  • Monitor and manage communications with wider offices.
  • Raise and process purchase orders.
  • Organise travel arrangements for offshore staff.
  • Update Safe Arrival forms and maintain associated records.
  • Maintain electronic filing systems on SharePoint, ensuring documents are stored accurately and consistently.
  • Complete monthly company credit card reconciliations.
  • Allocate nominal codes within Click Travel and liaise with the central accounts team.
  • Support monthly ISO compliance activities, including PPE checks, office audits and document control.
  • Provide general administrative support and assist with ad hoc tasks as business needs require.

Person Specification:

  • Previous administration, finance administration or office support experience.
  • Strong organisational and time management skills.
  • Excellent attention to detail and accurate record-keeping abilities.
  • Confident using Microsoft Office, particularly Excel and Outlook.
  • Ability to manage multiple tasks and changing priorities effectively.
  • Experience with document management systems and SharePoint would be advantageous, but training will be given.
  • Ability to work independently and as part of a small, collaborative team.

Full training will be provided, including detailed system training and comprehensive process manuals to support all responsibilities within the role.

For more information on this role, please apply!

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