Office Administrator

Job Description:

Our client is a well-established and growing business based in the Heathrow area, seeking an organised and detail-oriented Accounts Administrator to join their team. This is a varied role supporting the day-to-day accounts, payroll, commercial and administrative functions of the business.

Working closely with the Company Secretary, Commercial Team and Project Managers, you will play a key role in ensuring financial, payroll and operational records are maintained accurately and efficiently.

This opportunity would suit someone with previous accounts, payroll or administration experience who enjoys a varied role and is looking to join a supportive and growing business.

Key Responsibilities

• Input financial and project-related data accurately into company systems.
• Process purchase invoices, supplier statements and general accounts information.
• Assist with maintaining accurate records of labour, materials, plant and subcontractor costs.
• Support payroll administration by ensuring hours worked, overtime, holiday, sickness and allowances are correctly recorded.
• Complete and update weekly operatives' timesheets.
• Liaise with Project Managers to resolve timesheet and payroll queries.
• Match delivery notes, purchase orders and invoices.
• Liaise with suppliers and subcontractors regarding invoice and payment queries.
• Assist with the preparation of weekly and monthly reports.
• Maintain project cost records and ensure costs are allocated correctly.
• Support subcontractor and supplier documentation requirements.
• File, scan, save and upload documents to company systems.
• Assist with onboarding new employees and maintaining personnel records.
• Coordinate training requirements, book courses and maintain the company training matrix.
• Support company accreditations and audit preparation.
• Assist with vehicle fleet administration, including repairs, maintenance scheduling and record keeping.
• Support airside pass applications for operational staff.
• Provide general administrative support to the wider business.
• Maintain confidentiality when handling payroll, employee and financial information.

Requirements

• Previous experience in an Accounts Administrator, Payroll Administrator, Finance Administrator or Office Administrator role.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Office, particularly Excel.
• Excellent communication skills and the ability to liaise with colleagues, suppliers and subcontractors.
• Ability to manage confidential information professionally.
• Strong time management skills and the ability to prioritise workload effectively.

If you're an organised administrator with accounts experience looking for a varied role within a growing business near Heathrow, we'd like to hear from you.