HR Administrator

Job Purpose:

The Human Resources (HR) Administrator provides comprehensive administrative and operational support across all HR functions. This role ensures the efficient delivery of HR services by managing employee records, supporting recruitment, coordinating onboarding and offboarding, administering payroll and benefits, and maintaining compliance with employment legislation.

The ideal candidate is highly organised, detail-oriented, able to handle confidential information, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Coordinate end-to-end recruitment activities, including posting vacancies, screening applications, scheduling interviews, and communicating with candidates.
• Prepare employment contracts, offer letters, and other recruitment documentation.
• Conduct reference checks and background verification where required.
• Maintain recruitment databases and applicant tracking systems.
• Ensure completion of all employment documentation.
• Maintain accurate employee records, both electronic and physical.
• Update HR databases and personnel files.
• Manage HR correspondence and employment verification requests.
• Assist employees with some payroll enquiries.
• Respond to employee HR-related enquiries professionally and confidentially.
• Maintain up-to-date HR policies and employee handbooks.
• Support internal and external HR audits.
• Monitor completion of mandatory learning programs.
• Maintain confidentiality of all HR information.
• Prepare reports and presentations for senior management.
• Perform other HR and administrative duties as assigned.
• Perform DBS, DBS Renewal, reference checks, and other suitable checks as needed and create IDs and maintain all employee records for staff.
• Advise managers and employees on right to work and vetting and barring requirements relating to employment and oversee that appropriate actions are taken.
• Provide references such as Employee reference, VISA and immigration reference, Housing /Mortgage renting reference, and Council request.

Person Specification:

• Previous HR experience in an office setting required.
• Excellent IT skills i.e. Microsoft Word and Excel and other commonly used software
• Good oral and written communication skills
• Ability to follow directions.
• Accurate and able to pay attention to detail.
• Organised, reliable and flexible.
• Ability to work using own initiative.
• An effective team player
• Adhere to all company policies and procedures.
• Ability to work on own initiative; demonstrates organisational skills.