Office Manager

Office Manager

Salary; £26,000 - £30,000

Location; Leicester

A well-established law firm is seeking an experienced Office Manager to lead the Facilities function at one of its regional offices (East Midlands). This is a hands-on role combining office operations, reception oversight, and facilities/H&S management, suited to an organised, personable team player with strong problem-solving skills.

Key Responsibilities

• Manage day-to-day office operations: supplies, post/DX, equipment, and general upkeep/repairs
• Oversee reception staff (rotas, holiday/lunch cover) and provide a professional front-of-house presence
• Manage facilities contracts (cleaning, security, catering, parking) and building projects/refurbishments
• Support GDPR/data compliance and archiving processes
• Contribute to ISO and sustainability/carbon targets
• General admin support, meeting room bookings, and maintaining office presentation standards
• Act as site H&S representative: fire risk assessments, drills, extinguisher checks, weekly alarm tests
• Conduct and document regular premises inspections, escalating issues as needed
• Manage contractor compliance on-site
• Deliver H&S induction training to new starters
• Ensure adequate first aid/fire marshal cover and overall fire safety compliance

Skills

• Strong Microsoft Office skills
• Excellent communication (written and verbal)
• Analytical, problem-solving mindset
• Facilities/office management experience
• Working knowledge of H&S principles and fire risk assessment
• Discretion, reliability, and a proactive, innovative approach