Administrative Assistant

ndy File Associates Limited is working as a Recruitment Agency on behalf of our client in relation to this permanent, part-time opportunity.

Administrative Assistant (Part-Time)

Salary: 14,870.70 per annum
Hours: 22.5 hours per week (flexible working hours available)
Location: Rotherham S60
Reporting to: Operations Manager / Facilities Manager

The Role

Our client is a growing Facilities Management company seeking a reliable, organised and proactive Administrative Assistant to provide part-time support to their operations team.

This varied role is ideal for someone with excellent attention to detail, strong IT skills and the ability to manage multiple tasks efficiently. You will play a key role in supporting ongoing projects, maintaining accurate records, organising job documentation and providing day-to-day administrative support across the business.

Key Responsibilities

• Match photographs of completed works to the relevant jobs and accurately upload records.
• Organise, maintain and update electronic job files and documentation.
• Provide general administrative support to the operations team.
• Update spreadsheets, databases and internal systems.
• Assist with compiling reports and project information.
• Liaise with engineers, subcontractors and office staff to obtain any outstanding information.
• Ensure completed job records are accurate, complete and compliant.
• Assist with document control, filing and record management.
• Provide ad hoc administrative support across a range of operational and project-based activities.

Person Specification

Essential Skills & Experience

• Strong organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft Excel, Outlook and Word.
• Ability to prioritise workloads and work independently.
• Excellent written and verbal communication skills.
• Reliable, proactive and able to work accurately when handling large volumes of information.

Desirable

• Previous administration experience within Facilities Management, Construction, Maintenance or Property Services.
• Experience using job management or CAFM systems.
• Experience managing digital documents, photographs and electronic filing systems.

Benefits

• Flexible part-time working hours.
• Friendly and supportive working environment.
• Opportunity to develop your skills within the Facilities Management sector.
• Potential for additional hours and career progression as the business continues to grow