Executive Office Manager

Executive Office Manager

Our client is looking for an experienced Executive Office Manager to join their team in a varied and rewarding role. This position offers a unique blend of responsibilities across HR Administration, Executive Support, Office & Facilities Management, and Corporate Events. Working closely with the CEO and senior leadership team, you will play a key role in supporting the business, ensuring efficient day-to-day operations and delivering an excellent employee experience.

Key Responsibilities

Executive Support

• Managing the CEO's busy diary, ensuring time is utilised effectively.
• Coordinating meetings, managing room bookings and rearranging schedules where required.
• Booking UK and international business travel, including flights, accommodation and itineraries.
• Providing administrative support on business projects and initiatives.

HR Administration

• Managing the employee lifecycle from offer stage through to onboarding.
• Preparing employment contracts, offer letters and new starter documentation.
• Coordinating onboarding and induction activities for new employees.
• Maintaining accurate and confidential employee records.
• Supporting day-to-day HR administration and ensuring documentation is up to date and compliant.
• Assisting with general HR queries and administrative processes.

Office & Facilities Management

• Overseeing the smooth day-to-day running of the office.
• Coordinating office maintenance and liaising with suppliers to resolve facilities issues.
• Supporting Health & Safety administration and helping to maintain a safe working environment.
• Managing office supplies and ensuring the workplace remains well organised and efficient.

Events

• Planning and coordinating corporate events, client hospitality, company meetings and staff social events.
• Managing event logistics from planning through to successful delivery.

About You

• Experience supporting senior executives with diary management and travel coordination.
• Previous experience in HR Administration
• Previous Office Management or Facilities experience would be advantageous.
• Experience organising corporate events or company functions.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills with a professional and confidential approach.
• Proficient in Microsoft Office and confident using a variety of business systems.
• A proactive, adaptable and solutions-focused individual who enjoys working across multiple business functions within a fast-paced environment.

If you're looking for a diverse role where no two days are the same and you can make a real impact across the business, we'd love to hear from you.

Salary 38k - 42k DOE with excellent benefits package

Please note:

As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.

In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency-based interview.