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Administration and Facilities Assistant

Posted: 29/07/26
Recruiter:Wolviston Management Services
Reference:3146250038
Type:Temporary
Salary:Competitive
Location:City, London
Description: Our client, a highly respected global organisation, is seeking an experienced Admin & Facilities Assistant to join their London office on a 6-month contract basis, with the potential for extension.

This is an excellent opportunity for a professional and highly organised administrator who enjoys working in a fast-paced corporate environment and takes pride in delivering exceptional customer service while supporting the smooth operation of a busy office.

Based full-time at the client's prestigious London office, you will provide reception, facilities and administrative support across the business, working closely with the Facilities and Services Lead to ensure seamless day-to-day operations.

Key Responsibilities
  • Welcome visitors and contractors, ensuring all security and visitor management procedures are followed.
  • Manage reception activities, incoming calls and general office enquiries.
  • Maintain visitor records, including overseas visitor logs in accordance with company requirements.
  • Provide administrative support to the Senior Leadership Team, including travel coordination, expense management, reservations and diary support.
  • Coordinate meeting rooms, hospitality requirements, training sessions, workforce meetings and company events.
  • Manage incoming and outgoing mail, courier services and document distribution.
  • Act as the primary contact for building management and maintenance providers, coordinating repair requests and facilities-related issues.
  • Monitor office supplies and stationery levels, placing orders as required.
  • Support onboarding activities for new employees.
  • Process purchase requisitions and service confirmations through the procurement system.
  • Provide cover for the Facilities and Services Lead during periods of absence.
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About You
To be successful in this role, you will bring:
  • Previous experience in an administrative, office coordination, facilities or reception-based role.
  • Advanced Microsoft Office skills, including Word, Excel and PowerPoint.
  • Excellent organisational and planning abilities with strong attention to detail.
  • A professional and confident communication style, both written and verbal.
  • The ability to manage multiple priorities in a busy office environment.
  • Strong customer service skills and a proactive approach to problem solving.
  • The ability to handle confidential information with discretion and professionalism.
  • A flexible, collaborative and adaptable approach to work.
  • Experience supporting senior stakeholders would be advantageous.

What's on Offer
  • Competitive Salary
  • 6-month contract with potential extension opportunities.
  • Lunch allowance.
  • Subsidised gym membership.
  • Opportunity to work within a globally recognised organisation.
  • Supportive and professional working environment.

If you are an organised and proactive administrator looking for your next challenge within a professional corporate setting, contact me for more information.

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