Temporary Estates Administrator Location: Peterhead, AB42 2YYDuration: 12 weeks (Temporary)Hours: 8:00am - 4:00pm Monday to Thursday, 8:00am - 1:00pm FridayPay rate: £16.85Disclosure: Enhanced Disclosure requiredOur client is looking for a highly organised and proactive Temporary Estates Administrator to support the Estates team. This is an excellent opportunity for an experienced administrator who thrives in a busy environment, has strong attention to detail, and enjoys coordinating multiple priorities.Key ResponsibilitiesAs Estates Administrator, you will:
Provide comprehensive administrative support, including preparing reports, creating and maintaining spreadsheets, managing calendars, attending meetings, and producing accurate meeting minutes.
Operate the Maintenance Helpdesk, ensuring all maintenance requests are logged and allocated promptly to the appropriate maintenance personnel.
Coordinate planned and emergency reactive maintenance visits, acting as the main point of contact for contractors and service providers while ensuring resources are used effectively.
Maintain accurate records for Estates staff, including absence, annual leave, TOIL, overtime, and on-call rotas.
Update and maintain key computerised systems, including the Computerised Maintenance Management System (CMMS), Agresso Financial System, and internal attendance and training records.
Support procurement activities by processing orders, registering and receiving goods, and ensuring all procurement documentation is completed accurately and in line with organisational policies.
About YouThe successful candidate will have:
Previous experience in a busy administrative or office support role.
Excellent organisational skills with the ability to manage competing priorities.
Strong IT skills, including Microsoft Office applications, particularly Excel.
Experience using databases or computerised management systems (CMMS, Agresso or similar is desirable).
Excellent communication skills and the ability to liaise confidently with colleagues, contractors, and external service providers.
High levels of accuracy, confidentiality, and attention to detail.
