Purchasing & Import Administrator

Purchasing & Import Administrator

Location: Birchwood, Warrington

Contract: 12-month temporary contract

Hours: Monday-Thursday: 08:30-17:00 (45 min lunch) & Friday: 08:30-14:30 (30 min lunch)

Salary: £27,000 - £28,800

About Our Client

Our client is a leading global sourcing and distribution specialist providing a wide range of chemicals, oils, and additives to the performance and life sciences industries.

They are seeking a Purchasing & Import Administrator to join the operations and logistics team. This role will support the end-to-end purchasing process, import/export administration, stock control, and transport coordination.

Experience in purchasing or procurement is desirable, but candidates with relevant supply chain or strong administrative experience will also be considered.

Key Responsibilities

• Raise and manage purchase orders with suppliers
• Maintain strong supplier relationships to ensure timely delivery
• Update internal systems with confirmed delivery dates and communicate changes to relevant teams
• Book in stock on arrival and resolve warehouse queries
• Prepare customs documentation for import clearance
• Support the team with import/export queries and documentation
• Monitor stock levels and ensure availability aligns with business requirements
• Liaise with warehouses and product managers to maintain accurate stock holdings
• Support management of slow-moving and obsolete stock
• Ensure stock records and warehouse reconciliations are accurate
• Arrange transport for purchase orders, negotiating with suppliers for cost and service efficiency
• Support direct customer deliveries where required
• Maintain strong relationships with transport providers and third-party warehouses
• Provide holiday and absence cover across the team
• Support operational targets and stock/order goals
• Assist the wider purchasing team with administrative and logistics tasks as needed

Person Specification

• Strong verbal and written communication skills
• Competent IT user (Microsoft Word, Excel, etc.) with ERP system experience preferred
• Previous experience in purchasing, import/export, or supply chain administration desirable
• Experience working in a busy office environment
• Ability to work independently and prioritise workload effectively
• Positive, flexible attitude with willingness to learn and develop

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