Purchasing Administrator

We are seeking an experienced Purchasing Administrator to join our team in a permanent, full-time position within a busy manufacturing environment. This is a fully office-based role, working Monday to Friday, 8:00am to 5:00pm (30-minute lunch break).

Job Purpose

To support the Purchasing Department by ensuring the timely procurement of materials and consumables to meet business requirements. The successful candidate will build strong supplier relationships, maintain accurate purchasing records, and help ensure stock availability while delivering excellent service levels.

Key Responsibilities

• Process daily purchase orders accurately and efficiently using Sage.
• Source materials, obtain quotations, and negotiate with suppliers where appropriate.
• Expedite outstanding purchase orders to ensure delivery requirements are achieved.
• Monitor inventory levels and identify purchasing requirements to maintain stock availability.
• Liaise with suppliers to resolve delivery issues, shortages, and quality concerns.
• Maintain accurate purchasing records and supplier information within Sage.
• Set up new suppliers, completing all required documentation and internal approval processes.
• Attend daily team meetings to discuss urgent requirements, overdue deliveries, and supply issues.
• Participate in regular supplier review meetings to monitor supplier performance and service levels.
• Monitor and replenish consumable stock.
• Work closely with Goods In, Stores, and Finance to ensure purchase orders, delivery notes, and invoices are accurately matched and processed.
• Investigate and resolve invoice discrepancies in a timely manner.
• Produce purchasing reports and analyse data using Microsoft Excel.
• Coordinate courier collections and deliveries, investigating delays, damages, or lost shipments where necessary.
• Assist with quarterly stock takes and inventory reconciliation.
• Provide general administrative support to the Purchasing and Operations teams.
• Undertake any additional duties appropriate to the role.

Essential:

• Previous experience in a Purchasing Administrator or Procurement Administration role.
• Strong understanding of general purchasing and procurement principles.
• Experience using Sage (or similar ERP system).
• Advanced working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and high levels of accuracy.
• Excellent written and verbal communication skills.
• Good numerical skills with the ability to analyse purchasing and inventory data.
• Ability to work both independently and as part of a team.

Monday to Friday (20-24hrs weekly)