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Role: Office Assistant/PA Location: Central London Salary: £30,000-£50,000 per annum Permanent Full-time Office-based (5 days per week) 8:30am-5:30pm Overview and Opportunity A leading international private investment firm is seeking a highly organised and professional Russian-speaking Office Assistant / PA to join its London headquarters. Job description Reporting to the Office Manager, the successful candidate will provide front-of-house support, oversee day-to-day office administration, and assist senior leadership, including the CEO and teams across Finance, Investments and Legal. This is a varied role offering exposure to multiple areas of the business and would suit a proactive individual who enjoys taking ownership and thrives in a dynamic environment. This is an exciting opportunity for an experienced administrator, receptionist or PA looking to develop their career within a prestigious and fast-paced corporate environment. Main Responsibilities: - Act as the first point of contact for visitors, clients and suppliers, providing a professional and welcoming front-of-house service.
- Manage office calendars, meeting schedules, conference calls and travel arrangements.
- Provide administrative and PA support to the CEO and wider business departments as required.
- Process invoices, expense claims and reimbursements.
- Monitor and renew key business documentation, including permits, licences and insurance policies.
- Maintain accurate office records, employee files, registers and filing systems.
- Coordinate incoming and outgoing correspondence, including mail, couriers, telephone calls and emails.
- Liaise with suppliers and service providers, negotiating contracts and managing ongoing relationships.
- Oversee office supplies, facilities management, maintenance and workplace presentation.
- Coordinate with external IT providers and assist with troubleshooting technical issues when required.
- Support office health and safety compliance, including acting as Fire Marshal and First Aider (training provided).
- Assist with internal communications, company events and staff engagement initiatives.
- Conduct research and prepare reports, summaries and documentation as requested.
- Organise complex and creative travel arrangements for senior stakeholders and the Principal.
- Support ad hoc projects and business initiatives as directed by the Office Manager and CEO.
Ideal Candidate: - Fluent in both Russian and English, with excellent written and verbal communication skills.
- Previous experience in an Office Assistant, Administrative Assistant, Receptionist, Personal Assistant or Executive Assistant role.
- Strong organisational and multitasking abilities with excellent attention to detail.
- Proficient in Microsoft Office, including Outlook, Excel and Word.
- Experience coordinating suppliers, service providers and office operations.
- Comfortable handling confidential information with discretion and professionalism.
- Proactive, resourceful and able to work independently while supporting a wider team.
- Strong interpersonal skills with the ability to build effective relationships at all levels.
- Previous experience supporting senior executives or working within professional services, investment, finance or corporate environments would be advantageous.
Benefits: - Opportunity to join a respected international private investment firm.
- Beautiful Central London office location.
- Diverse and varied role with exposure to senior leadership and multiple business functions.
- Friendly, collaborative and supportive team environment.
- Secure long-term career opportunity with scope for development and progression.
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