Office Administration

Office Administrator

Job Title: Office Administrator

Location: Swindon

Employment Type: Full-Time (Monday to Friday)

Job Summary

Responsive Personnel are seeking a highly organised and detail-oriented Office Administrator to oversee daily office operations and provide administrative support to ensure the efficient running of the business. The ideal candidate will possess excellent communication, organisational, and multitasking skills and be able to work effectively in a fast-paced environment.

Key Responsibilities

• Manage daily office operations and maintain an organized work environment.
• Answer phone calls, respond to emails, and handle general correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain office files, records, and documents.
• Order and manage office supplies and equipment.
• Assist with data entry, report preparation, and document management.
• Coordinate with vendors, clients, and service providers as needed.
• Support accounting tasks such as processing invoices and expense reports.
• Assist with onboarding new employees and maintaining personnel records.
• Organize company events, meetings, and travel arrangements.
• Ensure office policies and procedures are followed.
• Perform other administrative duties as assigned.

Requirements and Qualifications

• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize responsibilities effectively.
• High attention to detail and problem-solving skills.
• Professional attitude and customer service skills.
• GCSEs or equivalent qualifications; additional administrative certifications are an advantage.

Preferred Skills

• Experience with office management software and databases.
• Basic bookkeeping or accounting knowledge.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and a proactive approach to work.

Apply today.