Purchase Administrator

Purchase Administrator

Permanent position

Days Monday to Thursday 8am to 4:30pm and Friday 8am to 2pm

26k to 29k - dependent on experience

We are seeking an experienced and highly organised Purchase Administrator to join our prestigious client based in the Cannock area. This is a permanent position offering an excellent opportunity to support a busy procurement function.

The successful candidate will be responsible for raising and managing purchase orders, maintaining accurate supplier records, monitoring delivery schedules, and resolving any purchasing-related issues. Additional duties will include processing invoices and providing administrative support to the procurement team, ensuring the timely and cost-effective procurement of goods and services while maintaining high levels of accuracy and efficiency.

Key Responsibilities of a Purchasing Administrator

Processing Purchase Orders

• Create and issue purchase orders (POs).
• Check purchase requisitions for accuracy and approval.
• Track the status of orders from placement to delivery.
• Amend or cancel orders when required.

Supplier Management

• Maintain supplier records and contact information.
• Build positive relationships with vendors

Monitoring Deliveries

• Follow up on outstanding orders.
• Resolve delivery delays and shortages.
• Coordinate with warehouses, stores, or departments to ensure receipt of goods.
• Update stakeholders on order status.

Invoice and Payment Administration

• Match purchase orders, delivery notes, and supplier invoices.
• Investigate discrepancies between orders and invoices.
• Liaise with the finance department regarding payments.
• Ensure purchasing records are accurate for auditing purposes.

Record Keeping and Data Management

• Maintain procurement databases and purchasing systems.
• Update product and supplier information.
• Produce purchasing reports and spreadsheets.
• Ensure documentation is filed correctly and complies with company policies.

Experience required for Purchase Administrator

• Strong administrative and organisational skills.
• Attention to detail and accuracy.
• Good communication and negotiation abilities.
• Proficiency in Microsoft Excel and purchasing/ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).
• Time management and multi tasking
• Previous background in Finance, admin and secretarial beneficial

Detail of a Purchase Administrator

• Permanent position
• Based in the Cannock area
• Days Monday to Thursday 8am to 4:30pm and 8am to 2pm Friday
• 26k to 29k depending on experience

If you are interested in the Purchase Administrator role - please click apply

The Job People is acting as an Employment Agency in relation to this vacancy. We are an Equal Opportunities employer and welcome applications from all backgrounds.