Administrative Assistant

Dutton Recruitment currently require an Administrative Assistant for our client based near Wingerworth, Chesterfield.

For the right candidate the role is an immediate start for an initial 3 month period with the possibility to extendthis dependant on business needs.

The ideal candidate will have strong administrative and organisational skills, be proficient in Microsoft Office applications, and be confident managing a variety of administrative tasks in a busy environment.

The role is office based, however there is the possibility of home working once training is complete.

Duties and Responsibilities:

• Receiving and dealing with enquiries/complaints, processing of applications for all service areas from membersof the public.
• Provide relevant advice and support to customers and stakeholders
• Assist the preformance of the Technical Support team in relation to targets and objections; preparing reports and statistical returns as required.
• Assist the performance of the Technical Support team in relation to targets and objections; preparing reports and statistical returns as required.
• Ensure all records are kept up to date and accurate, including the environmental health database, paper records and any other recording methods deemed necessary.
• Assist in the development and maintenance of computer based systems and records.
• Reconcile invoices for payments and prepare sundry debtors ensuring compliance with the Council's standing orders and financial regulations at all times. Paying in of monies.
• Ensure compliance with deadlines for the submission of data and reports to Government Departments and other organisations.
• Assist in the maintenance of the departments information channels such as web pages and publicity campaigns.
• Participate in the efficient receipt, sorting, distribution, electronic filing and despatch of mail.
• Develop and maintain effective working relationships with other departments of the Council, external agencies and organisations, to ensure partnership working in service delivery including the sharing of intelligence or making appropriate referrals.
• Prepare data and reports for submission to internal and government departments, and other organisations and ensure compliance with deadlines.
• Order office goods and monitoring of stock levels in accordance with budgetary constraints.
• Carry out any other duties as may be assigned to the post by the Joint Assistant Director.
• Keep up to date with all relevant legislation, practices and policies and contribute to the development of any service changes and improvements.

In the first instance please email us your CV or call the Sheffield Office and press option 2