Accounts / Administrative Assistant

Location: Ringwood

Salary: to 27,500 pa plus annual bonus

Hours: Monday-Friday 9am-5pm; Office based

Benefits: 25 days holiday plus bank holidays, free parking, 2 paid for socials a year with partners, fun environment to work, pension, private healthcare

Aspire Jobs are delighted to be working exclusively with a well-established, reputable and growing business within the Construction sector. They are now looking for an experienced Accounts / Administrative Assistant to join their team. This is an additional role due to the growth of the business.

The company has grown very fast since their inception a few years ago and offers a fun, fast-paced, varied and rewarding work environment. Their growth plans for the next 5 years are impressive and therefore needs someone that wants to grow within the business.

This is an ideal 1st or 2nd level role where the company is willing to train you. There is the potential to grow within the accounts side of the business in the future.

The successful Accounts / Administrative Assistant will have: -

• Ideally some accounts or admin experience although this isnt essential
• Strong administration skills
• Highly organised with good time management skills
• Proficiency with Microsoft Office Suite (especially Excel)
• A high level of accuracy/attention to detail in data entry and be able to spot numerical discrepancies
• Excellent written and verbal communication skills
• Be professional, personable and a team player
• Knowledge of QuickBooks would be beneficial
• A real team player who is willing to muck in and do any task asked of you
• Good communication manner both over email and the phone

Responsibilities of the Accounts / Administrative Assistant:

• Help the Accounts Payable function: Review, verify, and process incoming vendor invoices including scanning to their accounting software (QuickBooks).
• Set up new suppliers, including Construction Industry Scheme (CIS) verifications and Insurance checks.
• Accurately enter financial transactions into their accounting software.
• Help prepare basic financial reports and documentation for the external accountant or management team.
• Prepare, send, and track supplier/subcontractor Purchase Orders.
• Meet and greet visitors to the office.
• Answer telephone enquiries and direct enquiries to the correct team member.
• Organise and maintain physical and digital filing systems, ensuring sensitive data is handled securely.
• Schedule meetings.
• Book travel arrangements.
• Provide ad-hoc administrative support to management as needed.