Administrator & Logistics Support

Reports To: ADMINISTRATION MANAGER

Hours of Work: 08.00 - 17:00 MONDAY TO FRIDAY 1 HOUR LUNCH

JOB PURPOSE:

To provide first class, professional administrative support to the Company, along with some support for reception.

PRIMARY ACCOUNTABILITIES:

• Releasing of Master Record Cards (MRC) to produce final certificates for new build and repair and overhaul
• Inputting of all orders onto PC for both new build, repair overhaul and acquisition company customers
• Ensuring correct data is inputted and detailed on company certificates
• Processing customer quotation approvals within the department
• Producing customer quotations via internal computer software
• Keep in a clean, tidy and organised system, all paperwork associated with current and past work packs
• Adhering to the appropriate chains of communication within the department and Company
• Strive to be flexible within the department, supporting all team members where necessary ie providing cover for reception on rotational basis or as and when required
• Perform other duties as and when required by the manager / supervisor of the department, such as support to the Purchasing department.
• Answering and fielding telephone calls to the correct individuals or departments
• Aim to understand MEL capabilities

THE FOLLOWING EXPERIENCE WOULD BE DESIRABLE:

• Knowledge of Logistics Imports/Exports.
• Preparation and clearance of all importing and exporting of goods into and from the company, both UK and Overseas.

PERSONAL SKILLS / ATTRIBUTES:

• Good written and verbal communication skills
• Computer literate with basic knowledge of Word and Excel and databases
• Ability to achieve high accuracy of data input over long periods
• Focused on achieving the best possible results
• Methodical approach to work ensuring accuracy at all times.
• Reliable and trustworthy
• Ability to work alone. Has the desire to succeed as an individual and within the surrounding team
• Positive approach / attitude to customer service (both internal and external customers)
• Highly driven and self motivated, flexible and adaptable in approach
• Confident
• Highlight inefficient processes or recommend changes to bring improvement

SALARY:

• Dependent on skills and experience