Accounts Payable Administrator

We are seeking a detail-oriented and proactive Accounts Payable Administrator to join our finance team. This role is responsible for the accurate and timely processing of supplier invoices, expenses, and payment runs, while providing excellent support to both internal stakeholders and external suppliers. The successful candidate will play a key role in maintaining the integrity of financial data within SAP and ensuring smooth day-to-day accounts payable operations.

Responsibilities

• Receive supplier invoices via email, record them on the invoice register, and distribute them to the appropriate personnel for approval and processing.

• Process and input supplier invoices accurately within the SAP system.

• Monitor the quality and accuracy of Goods Received Note (GRN) entries completed by Office Managers, investigating and resolving discrepancies where required.

• Provide proactive support and guidance to site personnel on SAP-related queries and invoice processing requirements.

• Process non-purchase order invoices, ensuring correct nominal coding and accurate data entry.

• Manage first-line supplier enquiries, resolving issues promptly or escalating them where necessary.

• Scan and upload invoices into SAP, ensuring all documentation is correctly matched to the relevant transaction.

• Perform supplier statement reconciliations to verify account balances and identify outstanding issues.

• Accurately code and process company Barclaycard statements.

• Process employee expense claims within SAP, ensuring compliance with company policies and accurate coding.

• Execute SAP payment runs as required, ensuring payments are made accurately and on schedule.

• Provide cover and support for colleagues across the finance function when required, including activities such as subcontractor payment processing.

The Candidate

The ideal candidate will demonstrate:

• Previous experience in an Accounts Payable, Finance Administration, or similar role.

• Strong attention to detail and a high level of accuracy in data entry and financial processing.

• Experience working with ERP systems, ideally SAP.

• Good understanding of invoice processing, reconciliations, and payment procedures.

• Excellent organisational skills with the ability to manage multiple priorities and deadlines.

• Strong communication and interpersonal skills, with the confidence to liaise effectively with suppliers and internal stakeholders.

• A proactive and collaborative approach to problem-solving.

• Competency in Microsoft Office applications, particularly Excel.

• A commitment to maintaining confidentiality and handling financial information with integrity.