Administrator (Minuting Experience Required)

Are you an experienced administrator with a talent for minute-taking? This role offers an excellent opportunity to develop your career in a dynamic and influential organisation. You will provide vital administrative support, ensuring meetings run smoothly, and contribute to effective governance. If you thrive in fast-paced environments and enjoy working with diverse stakeholders, this is the role for you.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Administrator Responsibilities

This position will involve, but will not be limited to:

• Taking clear, professional minutes and distributing meeting papers promptly to support seamless governance.
• Maintaining accurate committee documentation and planning ahead for future meetings to ensure continuity.
• Acting as a primary contact for attendees
• Tracking action points from meetings and following up to ensure timely delivery.
• Assisting with travel arrangements and expenses processing within allocated budgets.
• Supporting the annual appointment process for committee members to maintain organisational continuity.
• Managing the annual calendar of meetings and major events to support strategic planning.
• Reviewing and improving administrative processes to increase efficiency without compromising governance standards.
• Undertaking additional administrative duties aligned with business needs.

Temporary Administrator Rewards

• Opportunity to gain valuable experience supporting governance functions within a prominent organisation.
• Potential to secure a longer-term role or permanent position based on performance.
• Flexibility with start times and the possibility to work from home one day per week once settled into the role.
• Parking available on-site, making your commute easier.

The Company

Our client is a leading organisation who are committed to fostering a positive and inclusive environment, where team members' contributions are valued, and professional development is encouraged.

Temporary Administrator Experience Essentials

• Proven experience in minute-taking, meeting coordination, and executive support.
• Background supporting committees or governance-driven environments.
• Strong organisational skills, with keen attention to detail.
• Ability to manage multiple priorities whilst maintaining confidentiality.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office, SharePoint, OneDrive, Google Drive, Dropbox, and Adobe tools.
• Experience supporting senior stakeholders in busy professional settings.

Location

This is an office-based role in Bicester, with parking available on site.

Action

If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.