PPM Compliance Administrator

PPM Compliance Administrator

Location: Insert Location

Salary: £15.00 per hour

Hours: Monday to Friday, 9:00am 5:00pm

We are seeking a highly organised and detail-oriented PPM Compliance Administrator to join our clients growing team. This role is ideal for someone with strong administrative skills who can effectively manage Planned Preventative Maintenance (PPM) schedules and ensure compliance across a portfolio of properties and assets.

About the Role

As a PPM Compliance Administrator, you will play a key role in ensuring all planned maintenance activities are completed on schedule and that statutory compliance requirements are met. You will be responsible for maintaining accurate records, coordinating maintenance activities, and supporting compliance across a range of building services and systems.

Key Responsibilities

• Manage and monitor Planned Preventative Maintenance (PPM) schedules.
• Ensure all maintenance activities are completed within required timeframes.
• Maintain accurate compliance records, certificates, inspection reports, and service logs.
• Liaise with contractors, engineers, and site managers to coordinate maintenance visits.
• Track and report on compliance performance and outstanding actions.
• Ensure documentation is audit-ready and readily accessible.
• Monitor statutory compliance requirements relating to building maintenance and safety.
• Assist with the management of compliance across fire safety, mechanical and electrical systems, gas safety, plumbing, and building fabric inspections.

Areas of Compliance Covered

• Fire alarm testing, emergency lighting, and fire extinguisher servicing.
• HVAC servicing, PAT testing, and fixed wire inspections.
• Gas safety inspections, boiler servicing, and water hygiene testing.
• Roof, window, and structural inspections.
• Health and safety compliance documentation.

Requirements

• Previous administration or compliance experience preferred.
• Excellent organisational and time-management skills.
• Strong attention to detail and record-keeping abilities.
• Proficient in Microsoft Office and database management systems.
• Ability to manage multiple tasks and deadlines effectively.
• Strong communication skills and a professional approach.
• Experience within facilities management, property management, maintenance, or compliance environments would be advantageous.

What We Offer

• Competitive pay of £15.00 per hour.
• Monday to Friday working hours (9:00am 5:00pm).
• Supportive and professional working environment.
• Ongoing training and development opportunities.
• Stable, long-term employment with opportunities for progression.