Occupational Health Coordinator

Vibe Recruit is currently seeking an experienced and highly organised Occupational Health Co-ordinator to join a leading global healthcare organisation based in Abingdon, Oxfordshire.

This is an excellent opportunity to join a fast-paced and professional environment, supporting the delivery of occupational health and toxicology services. The successful candidate will play a key role in coordinating resources, managing supplier relationships, supporting governance activities, and ensuring the smooth day-to-day operation of the Occupational Health team.

Key Responsibilities

Supplier Management

• Source and onboard new suppliers.
• Manage contracts, compliance documentation, and supplier records.
• Build and maintain strong supplier relationships.
• Monitor supplier performance against agreed KPIs and SLAs.

Resourcing & Recruitment

• Liaise with recruitment agencies regarding staffing requirements.
• Screen applications and support interview processes.
• Review and approve contractor timesheets.

Clinical Team Coordination

• Manage staff rotas and resource allocation.
• Maintain operational dashboards and scheduling systems.
• Work closely with management to ensure effective workforce planning.

Onboarding & Offboarding

• Coordinate new starter inductions and compliance checks.
• Arrange equipment, system access, and training requirements.
• Manage leaver processes and asset returns.

Payroll & Procurement Support

• Raise purchase orders and process invoices.
• Approve and receipt goods and services.
• Support monthly payroll administration.

Administration & Governance

• Organise meetings and maintain accurate records.
• Manage inventory and office resources.
• Support policy and SOP reviews.
• Handle complaints and assist with audit preparation.
• Produce reports and analyse data to support business and client requirements.

Data Protection & Compliance

• Manage Data Subject Access Requests (DSARs) in line with GDPR regulations.
• Ensure confidentiality and compliance with all data protection requirements.

Clinical Audit & Medical Records

• Support clinical audit activities and maintain audit documentation.
• Coordinate the secure transfer and management of medical records in accordance with company procedures.

Chemist On-Call Administration

• Coordinate pharmacist rotas and system access.
• Maintain website information and relevant records.

About You

The ideal candidate will possess:

• Excellent written and verbal communication skills.
• Strong organisational skills with exceptional attention to detail.
• A process-driven approach and commitment to compliance.
• The ability to work independently and adapt to changing priorities.
• Strong multitasking and workload management skills.
• Good IT skills, including proficiency in Microsoft Office applications.
• Experience working within a healthcare environment (desirable).
• Experience working within a regulated or audited environment such as ISO 9001, CQC, or similar frameworks (desirable).

What's on Offer

• 18.00 per hour.
• Paid monthly.
• Monday to Friday working pattern, 9:00am - 5:00pm.
• Opportunity to work with a globally recognised healthcare organisation.
• Professional and supportive working environment.
• Potential for career development and progression.

If you are a proactive administrator with excellent coordination skills and experience working within a regulated environment, we would love to hear from you.

Vibe Recruit is acting as an Employment Business in relation to this vacancy.