Office Coordinator (City Centre Offices)

We are currently looking for a calm, self-sufficient, and dynamic individual to join a varied Office Administrator role working for a national company in gorgeous offices based in the heart of Birmingham city centre. This position is ideal for someone who enjoys working in a fast-paced, professional, and creative environment where no two days are the same.

As one of the first faces of the company, you will play a key role in delivering a welcoming and professional experience to visitors, clients, and colleagues while supporting the wider team across a variety of administrative and coordination tasks. We are ideally looking for someone with previous experience within administration, coordination, or customer-facing roles who demonstrates a proactive, can-do attitude and is willing to go above and beyond to support the business.

Key Responsibilities

• Acting as the first point of contact for the business, managing incoming calls, correspondence, and greeting guests in a professional and welcoming manner
• Booking and coordinating meeting rooms for clients and colleagues
• Coordinating and supporting the delivery of internal and external events when required
• Supporting directors with ongoing projects, providing updates, and assisting with administrative coordination
• Assisting with the creation and distribution of internal and external communications
• Arranging international travel when required
• Managing office supplies, stock levels, and facilities to ensure the smooth day-to-day running of the office
• Preparing and organising monthly project documentation alongside line managers
• Supporting the onboarding process for new starters, helping to create a positive and seamless experience
• Building and maintaining strong relationships with key stakeholders
• Providing general administrative support across the wider team

Requirements

• Previous experience within an administration, coordination, or customer-facing role
• Excellent organisational skills with the ability to multitask effectively
• Strong teamwork and communication skills
• Confidence when dealing with guests, clients, and senior stakeholders
• Ability to remain calm and adaptable in a fast-paced environment
• Proficiency in Microsoft Office and Outlook
• Ability to handle tasks with confidentiality and discretion
• A welcoming, professional, and proactive personality
• Previous experience within a professional services environment would be advantageous

Call Bard for more information on or apply now to be considered.