| Description: |
Our client is an award winning Property Management company currently creating a new role due to expansion. This is a unique opportunity for a proactive and organised individual to work closely with the Head of Department and make this role their own while providing administrative and operational support to the Head of People across HR and office management functions. This is a varied and hands-on role offering an excellent opportunity for someone who is keen to develop a career within HR and business operations. The successful candidate will work closely with the Head of People, gaining exposure to all aspects of HR administration, recruitment, employee engagement, office management and business support within a growing company. Our client is looking for someone who is highly organised, proactive, people-focused and eager to learn. The role would suit someone who takes initiative, enjoys problem-solving, has strong attention to detail and takes pride in supporting others and helping things run smoothly. The successful candidate will become a key support within the business and will be encouraged to take ownership, develop new skills and grow within the role. Key Responsibilities People / HR Administration - Maintain accurate and up-to-date employee records for both MLM and onsite staff.
- Support recruitment processes including vacancy posting, interview scheduling, candidate communication and agency liaison.
- Assist with onboarding and offboarding processes, including preparation of documentation and induction scheduling.
- Monitor and update absence and holiday records using HR systems (e.g. eDays and Sage HR).
- Assist with the preparation of employment-related letters and documentation.
- Support compliance with HR policies, procedures and employment legislation.
- Assist with performance review and appraisal coordination.
- Assist with the coordination and administration of onsite staff training days.
- Assist with Subject Access Requests.
- Assist with internal and external audits for ISO 9001 and ISO45001.
- Assist with maintaining ISO registers and related documentation.
- Maintain confidentiality and security of all employee and organisational data at all times.
- Assist with the monthly production of staff payroll.
- Support employee engagement initiatives and internal communications, including Insight posts and staff events.
- Proactively monitor HR processes and deadlines, highlighting any actions or follow-ups required.
Office Administration - Assist with general office-related queries and day-to-day office coordination.
- Ensure the office environment is organised, safe, professional and fully stocked.
- Liaise with office suppliers, contractors and service providers as required.
- Coordinate office maintenance issues and ensure timely resolution.
- Support health and safety processes, including workstation assessments and management of first aid supplies.
- Maintain the office fob access system, ensuring all staff have functioning access fobs.
- Assist with meeting room coordination, travel bookings, hotel bookings and other administrative arrangements as required.
General Support - Provide diary and administrative support to the Head of People.
- Provide diary and administrative support to the Directors as required.
- Support ad hoc projects across the People and Office function.
- Assist senior staff with business support and operational projects where required.
- Take ownership of tasks and use initiative to support the smooth running of the department and wider business.
- Build strong working relationships with employees across the organisation and provide a professional, approachable and supportive service.
Person Specification Essential: - Previous experience working in an administrative or support role.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Proficient in Microsoft Office including Outlook, Word and Excel.
- Friendly, professional and approachable manner.
- Ability to multitask and manage competing priorities effectively.
- Strong attention to detail and ability to work accurately.
- Proactive approach with the confidence to take initiative and ownership of tasks.
- Eagerness to learn and develop professionally.
Desirable: - Familiarity with HR software such as eDays or Sage HR.
- Knowledge or experience of HR administration or health & safety processes.
- Interest in developing a long-term career in HR, people management or business operations.
- Experience supporting multiple stakeholders within a busy office environment.
Please apply in confidence with an up to date copy of your CV and a daytime contact number with recent salary details and expectations. This is a unique and rarely available opportunity to join a highly successful and supporting working environment with the balance of hybrid working.  |
