Executive Assistant

THE ROLE

We are seeking a highly organised, proactive and discreet Personal Assistant to support our Managing Partners. This is a pivotal role within the firm, providing high-level administrative and organisational support to ensure the smooth and efficient running of the Managing Partners' day-to-day activities.

This is an excellent opportunity to work within a well-established and growing law firm known for delivering high-quality service, where you will gain exposure to senior leadership operations, strategic initiatives, and high-level client and stakeholder interaction.

The successful candidate will work closely with the Managing Partners, acting as a trusted point of contact, managing competing priorities, and ensuring effective coordination across the business.

This role is a 12 month contract position covering Maternity leave

WHAT SKILLS & EXPERIENCE DO I NEED?

• Previous experience as a Personal Assistant or Executive Assistant at senior level
• Experience supporting multiple senior stakeholders in a professional services environment (legal experience desirable)
• Exceptional organisational and time management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Ability to manage multiple priorities and work under pressure
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to build strong working relationships across all levels of the business

Desirable Experience

• Experience working within a law firm or professional services environment
• Experience supporting Managing Partners, Directors, or Board-level executives
• Exposure to project coordination or business support activities
• Experience organising events, meetings, and travel at a senior level

WHAT ATTRIBUTES DOES THIS ROLE REQUIRE?

• Meticulous organisation
• Sense of urgency, timely and reliable
• Resilient and conscientious
• Able to manage up in order for priorities to be met
• A strong communicator both verbally and written
• A completer-finisher

KEY RESPONSIBILITIES

The role will involve supporting the Managing Partners in a range of activities including (but not limited to):

• Complex diary and inbox management, including scheduling meetings and managing competing priorities
• Coordinating internal and external meetings, including preparation of agendas and papers
• Acting as a key point of contact between the Managing Partners and internal/external stakeholders
• Screening calls, emails, and correspondence, responding where appropriate
• Organising travel, accommodation, and itineraries
• Preparing reports, presentations, and briefing documents
• Supporting and organising business planning and strategic initiatives
• Assisting with Partner and leadership meetings, including minute taking and follow-up actions
• Managing confidential and sensitive information with discretion
• Supporting internal communications on behalf of the Managing Partners
• Assisting with event planning, networking events, and firm initiatives
• Maintaining accurate records and administrative systems
• Supporting ad hoc projects and firm-wide initiatives as required

About us

Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.

Working in partnership with businesses and individuals

Holmes & Hills' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients' needs and objectives before delivering practical advice through a personal and accessible approach.