Personal Assistant to Service Manager

Personal Assistant

• Rate: £13.69 to £15 per hour
• Location: S5, Sheffield
• Job Type: Part-time, Long term (27 hours per week)

Join our Client, Sheffield City Council within Children's Services as a Personal Assistant. This role is perfect for an experienced administrator looking to advance their career in a supportive and dynamic environment. As a Personal Assistant, you will play a crucial role in managing administrative tasks and ensuring efficient operations, contributing significantly to our commitment to excellence in service delivery.

Day-to-day of the role:

• Manage and organise the inbox, ensuring efficient communication flow.
• Handle Outlook diary appointments, arrange meetings, and organise worker supervisions.
• Upload and manage content on social care software and SharePoint.
• Record and transcribe supervisions and meetings using advanced documentation skills.
• Manage room bookings, travel arrangements, and calendar overviews to avoid clashes and ensure smooth scheduling.
• Process new starters and leavers, and handle IT requests.
• Collect and manage performance data, contributing to the overall effectiveness of the service.
• Provide customer service support to both internal and external customers, maintaining professionalism and confidentiality.

Required Skills & Qualifications:

• Minimum of 5 GCSEs including English and Maths, or equivalent qualifications.
• Proven experience in an administrative role, preferably within a similar setting.
• Proficiency in IT systems including Outlook, Word, Excel, and PowerPoint.
• Excellent communication, organisational, and time management skills.
• Ability to work under pressure, manage confidential information, and meet deadlines.
• Strong problem-solving and decision-making abilities.
• Flexibility in work location and adaptability to changing priorities.

Benefits:

• Competitive salary and job security within a government role.
• Opportunities for personal and professional development.
• Supportive and inclusive work environment.
• Access to council benefits and services.

To apply for this Personal Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in joining our team at Sheffield City Council's Children's Services.